The system is built on the modules below:
Central master management module
The task of the module is the management of master and price data, partner data, system parameters, product connections, as well as the management of codes necessary for reports, pre- and post calculation of import and self manufactured products.
In case of companies with several sites the file management module simultaneously works as a central controlling module. In the master data analysing codes are available with the help of which individual grouping aspects can be shaped.
The system also handles the data necessary for the distribution of articles that have fiscal authorisation. For proper product identification, own barcodes, those of internal and external suppliers, supplier product identifiers and product identifiers of other systems can be registered.
Sales module
The module covers the commerce related supplier and customer procedures. It is possible to execute export-import transactions, the documents can be prepared in several languages.
The supplier procedure consists of supplier offers and the management of contracts, orders.
For all this the system uses the supplier-article connection registry in which own quantity units of the supplier, minimum order quantity and the lead times of the supplier are included. The supplier order can be generated through multiple channels:
according to customer orders,
base turnover,
deviation from the buffer stock,
blanket order,
standard orders.
The customer process consists of the management of customer offers, contracts, orders and the discount systems.
The discount system can be parametered, it has great variability it manages both the customer and product related generally used discount constructions.
Sales prices can be sorted into so called price lists as per customer categories. The required stock can be reserved in advance with the orders. The system manages agent orders and invoices as well. The internal orders of own units can be entered into the system and they appear among supplier orders.
An important element of sales work is stock analysis.
Buffer stock changes can be followed by the systems precisely. It stores the stocks daily, so it provides correct turnover rate and stock development data. The inventories of external units get into the central inventories by daily communication, so the important decisions can be made on time.
Stock management and warehouse module
Stock management is done at a registration price, the method of stock management can be modified per article. The activity can be carried out as per aspects below:
clearing price, that can be modified by the user per occasion.
a flexible purchase price is applicable, that varies in case of each avail, the shaping and re-registering of which to the product master is the task of the avail process.
The system separates the different types of movements with the help of movement type codes. Each stock movement is recorded in a voucher, which can be re-printed at any time during the year. Wrong stock turnover data can be cancelled with a minimal amount of data entry.
From the aspect of stock ownership the system is able to register own, deposited and consigned stocks both is terms of the stocks and the movements. The stocks are registered in the system at product code-warehouse level. The goods stored in external warehouses and those with agents are also registered in the system. From the aspect of stock reservation one can separate the inventory for customer order and free inventory.
The registry of the stocks on one computer network is done online (immediately). The registry of the stocks of physically separated (not on the same network) warehouses is done offline (daily updating) in the centre.
Sales module
The sales voucher can be an invoice, a waybill or both. Invoices can be prepared of orders without re-registration (even in multiple steps) or with immediate registry. The invoicing price can be a contractual price set forth in the order or an actual list price.
Invoices can be prepared from agent orders in which one can register the code of the agent. One can manage the sales and settlement actions of consignment stocks. Export proforma (temporary voucher) and final invoices can also be prepared.
Managerial information module
Pull down aspects without aiming entirety:
Daily or periodical turnover summary by main movement directions with margin value and % data resp. if requested, their analysis
Article number turnover and stock list per supplier
Article number turnover of a given period
Turnover of the given period per partner, article number, in case of a financial relationship with the indication of the accounts receivable
Article group turnover speed
Margin list per article items
Sales by item type at a given period
Executed-partially executed contracts, efficiency of the execution
Orders of a given period with stock and sales information for production planning
Comparison of the sales figures of different periods
Reports on the external stocks
Communication module
System internal
Centre-warehouse
Warehouse-shop
Centre-shop
The internal daily communication both sends out the master and ordering information to the external sales locations and receives turnover data from these places . The daily procedure can be timed and the system executes the tasks automatically, without operator intervention.
With an external system
An offline connection can be established with the administration system (accounting, general ledger).
The turnover and stock pull downs can be produced in TXT format for further processing with EXCEL.
Established connection with business intelligence tools (SAP BW, COGNOS).
